Meetings shall be held at least twice a year, and also at such other times as the Chair of the Committee shall require.
Prior to the commencement of each calendar year, the Chair of the Committee and the Secretary shall review the frequency and dates of meetings for the subsequent financial year and propose such dates for agreement by other members of the Committee.
A meeting of the Committee may be called by the Secretary at the request of any member of the Committee, and the Secretary shall agree the agenda with the Chair.
No one other than a Committee member is entitled to attend meetings of the Nomination Committee, but other Executive and Non-Executive Directors, senior management and external advisors may be invited to attend for all or part of any meeting as and when appropriate, particular care being taken to recognise and avoid, any conflicts of interest.
Meetings of the Committee shall be called by giving at least five working days’ written notice unless all the members of the Committee agree to shorter notice.
Members may participate in a meeting by means of a conference telephone, video conferencing facility or other suitable communicating equipment.
The Secretary shall minute the proceedings and resolutions of all meetings as well as keep appropriate records. Minutes of the meetings shall be circulated promptly to all members of the Committee and, once agreed, to all members of the Board, unless a conflict of interest arises.