Meetings shall be held not less than four times each year or at the request of the Committee chair.
Members of the Senior Leadership Team and any advisers appointed by the Committee may attend any meeting of the Committee, by invitation.
Unless otherwise agreed, notice of each meeting confirming the venue, time and date together with an agenda of items to be discussed, shall be forwarded to each member of the Committee, any other person required to attend, no later than five working days before the meeting. Supporting papers shall be sent to Committee members and to other attendees as appropriate, at the same time.
The secretary of the Committee shall ensure that a formal record of Committee proceedings and resolutions is maintained.
Following approval of the minutes by the Chair of the Committee they shall be circulated to all members of the Committee.