Meetings shall be held at least two times in each financial year, as well as at such other times as the Chairman of the Committee shall require.
Prior to the commencement of each financial year, the Chairman of the Committee and the secretary shall review the frequency of and the dates for the Committee’s meetings for the subsequent financial year and propose such dates for agreement by other members of the Committee.
A meeting of the Committee shall be called by giving at least five working days’ written notice, unless all the members of the Committee agree to shorter notice.
Members may participate in a meeting of the Committee by means of a conference telephone, video conferencing facility or other suitable communications equipment.
No one other than a Committee member is entitled to attend meetings of the Committee, but other executive and non-executive directors, other senior management and external advisors may be invited to attend for all or part of any meeting as and when appropriate.
The secretary shall minute the proceedings and resolutions of all meetings of the Committee, as well as keeping appropriate records. Minutes of the meetings shall be circulated promptly to all members of the Committee.